Terms

Basis Of Our Work For You
These terms and conditions govern our relationship with you as a client. We can therefore only act for you on the following basis and when you have had sight of these conditions, then by instructing us to act you are accepting the following conditions.

Accepting And Declining Instructions
We will accept instructions from you in accordance with the Notaries Practice Rules 2014 and my oath of office.

Proof Of Identity
We are required to identify you and any organisation you are representing. This will involve you providing us with;

For individuals:
Evidence of identity – this should be your passport, or if you have no passport a government issued document which bears your photograph, such as an EU photographic driving licence.

Proof of residence  a document which confirms where you live, such as a recent utility bill or bank statement. If you have difficulty producing such original documents our notary shall need to discuss with you what evidence of identity we need to see to satisfy us that you are who you say you are.

For businesses and organisations
A certificate of incorporation, certificate of good standing
 and/or other comparable evidence will be needed to establish that the company or organisation was formed and continues to exist. In the case of companies or organisations based in the United Kingdom, we will conduct our own independent checks to satisfy ourselves that this is the case. This will incur a small charge. We may also require that you produce additional documents.

The documents which prove the authority of the person who appears before me, for example, the signed minutes confirming a Board Resolution, Power of Attorney or the constitutional documents of the company e.g. memorandum and articles of association. These must be original documents.

Evidence of the identity of the person who appears before our notary – this should be their passport, or if they have no passport a government issued document which bears their photograph, such as an EU photographic driving licence.

Proof of residence of the person who appears before our notary public – a document which confirms where they live, such as a recent utility bill or bank statement. If they have difficulty producing such original documents our notary public will need to discuss with them what evidence of identity they need to see to satisfy that they are who they say they are.

Terms

Basis Of Our Work For You
These terms and conditions govern our relationship with you as a client. We can therefore only act for you on the following basis and when you have had sight of these conditions, then by instructing us to act you are accepting the following conditions.

Accepting And Declining Instructions
We will accept instructions from you in accordance with the Notaries Practice Rules 2014 and my oath of office.

Proof Of Identity
We are required to identify you and any organisation you are representing. This will involve you providing us with;

For individuals:
Evidence of identity – this should be your passport, or if you have no passport a government issued document which bears your photograph, such as an EU photographic driving licence.

Proof of residence  a document which confirms where you live, such as a recent utility bill or bank statement. If you have difficulty producing such original documents our notary shall need to discuss with you what evidence of identity we need to see to satisfy us that you are who you say you are.

For businesses and organisations
A certificate of incorporation, certificate of good standing
 and/or other comparable evidence will be needed to establish that the company or organisation was formed and continues to exist. In the case of companies or organisations based in the United Kingdom, we will conduct our own independent checks to satisfy ourselves that this is the case. This will incur a small charge. We may also require that you produce additional documents.

The documents which prove the authority of the person who appears before me, for example, the signed minutes confirming a Board Resolution, Power of Attorney or the constitutional documents of the company e.g. memorandum and articles of association. These must be original documents.

Evidence of the identity of the person who appears before our notary – this should be their passport, or if they have no passport a government issued document which bears their photograph, such as an EU photographic driving licence.

Proof of residence of the person who appears before our notary public – a document which confirms where they live, such as a recent utility bill or bank statement. If they have difficulty producing such original documents our notary public will need to discuss with them what evidence of identity they need to see to satisfy that they are who they say they are.

Electronic personal checks
In some cases we may have to complete an electronic identification. Since we pay for this service we will raise a small charge to you in relation to this check. By agreeing that we should do undertake this check you are confirming your agreement that we may use personal information you provide in order to conduct the electronic money laundering checks.

Fees And Disbursements
We charge fees based principally on the time taken for the whole matter, and this is charged at the rate of £260.00 per hour. The time taken includes:

  1. Making the appointment;
  2. Traveling or waiting time meetings with you and others;
  3. Considering preparing and working on papers; and
  4. Correspondence, including faxes and electronic mail.

All letters and telephone calls will be charged on a time basis and the time needed to make the record) at the rate of £260.00 per hour. We do not currently charge VAT.

In accordance with the Council of the Notaries’ Society Guidelines (which stipulate that fees must be reasonable having regard to all of the circumstances of the case) our fees may be increased to reflect particular complexity, speed and special skills.

We charge a minimum fee of £60.00 for notarial work.

Although our charges take account of ordinary business expenses such as normal postage and telephone charges we reserve the right to charge you for any unusual expenses incurred including printing, exceptional photocopying, overseas postage, Royal Mail special delivery, overseas telephone and fax costs.

Fees may also be payable to third parties, for example fees payable to the Foreign and Commonwealth Office, Foreign Embassies or agents dealing with legalisation of documents, Companies House search fees, translation fees or postage or courier charges.

Unless otherwise agreed our bill must be paid on presentation and documents will not be released until it has been paid.
We reserve the right to request money to be paid to us in advance in relation to work where expenses charged by third parties are to be incurred on your behalf. We should receive payment in sufficient time to allow for clearance of bank funds and we reserve the right to wait for funds to be cleared before commencing or completing any work for you.

You must notify us immediately in writing or by email at notary@grewalnotary.co.uk where you wish to terminate a service once it has started. Where costs have been incurred, such as our costs or third party disbursements you will be required to pay for these on a pro-rate basis. If you fail to pay us we will cease all work immediately without prejudice to any other remedies we may choose to pursue.

Where Embassy or Consulate fees change once your document has been presented to the Embassy we will advise you of the change. You confirm that you are liable for the altered fees.

Where we have agreed that fees are not paid on presentation of our bill, then all fees are payable within 10 working days of the date of the invoice.

Verification Of Facts
Part of the Notary’s role is to check the facts in the documents they notarise for their clients, and this sometimes involves obtaining evidence or proof from sources independent of you. If we have to add disclaimers to the document to make it clear that there are facts which I have not been able to verify the document may become useless or of less benefit to you and we will not accept liability if this is the case

Storage Of Documents
We store any evidence taken of identity and occasionally and without charge to you, a copy of the notarial act we have completed. We will not always keep a full copy of your document but reserve the right to do so.

Apostille and Legalisation
Lodging times at an Embassy or Consulate does vary between countries and some documents cannot be lodged on the day after obtaining an apostille.

Where you have asked us to provide legalisation services (and your documents have been lodged with an Embassy or Consulate) and we have been advised of a collection date by that Embassy or Consulate we cannot guarantee that your documents will be ready on that day as sometimes the Embassy or Consulate does not meet their own deadlines.

Where you have asked us to vary the work once you have instructed us we will inform you of any revision in the price and timescales for the extra services required.

Time
Any indication of when a document will be returned to you is an estimate and as such time is not of the essence and we do not accept any liability arising from a failure to deliver services or documents to you. Where there is a delay in meeting a delivery date we will take reasonable steps to notify you of the reasons for delay. If we do not have your contact details we cannot be held liable for any delays caused by notifying you by post.

Where you would like your documents returned to you within a specific time period please notify us clearly in writing and we will use our reasonable endeavours to meet that time.

Delay
There are many circumstances in which documents are held up and which are outside of our control. These include:

  • Postal delays;
  • Transport delays;
  • Courier delays;
  • Delays at the Foreign and Commonwealth Office to apostille your document; or
  • Delays caused at an Embassy or Consulate.

You agree and accept that we cannot be held responsible for any such delay.

Despatch
Our Order Form sets out the various ways in which we dispatch documents to you together with their respective fees. If you are unsure as to what is included in each service or fee please contact us.

Clients’ Money
If we are asked to hold a client’s money we will do so in accordance with the relevant Notaries’ Practice and Accounts Rules, paying interest when required to do so by the Rules. To comply with my obligations under the Criminal Justice Act 1993, the Proceeds of Crime Act 2002 (as amended by the Crime and Courts Act 2013 and the Serious Crime Act 2015), the Money Laundering Regulations 2007 and the Terrorism Act 2000 (as amended by the Anti-Terrorism, Crime and Security Act 2001, the Terrorism Act 2006 and the Terrorism Act 2000 and Proceeds of Crime Act 2002 (Amendment) Regulations 2007) we reserve the right to ask for evidence of the source of any funds provided to me or involved in the transaction.

Regulation And Compliance
This notarial practice is regulated by the Faculty Office of the Archbishop of Canterbury. Their address is:
The Faculty Office
1 The Sanctuary
Westminster
London, SW1P 3JT
Telephone: 020 7222 5381
Email: faculty.office@1thesanctuary.com
Website: www.facultyoffice.org.uk

If you are dissatisfied about the service you have received please do not hesitate to contact Tarnjit Grewal, senior notary public at the Grewal Notary. The principal rules which govern our practice are the Notaries Practice Rules 2009.

We would hope to be able to resolve your concern, but if we cannot then you can complain to the Notaries Society of which Tarnjit Grewal is a member. The Notaries Society have a complaints procedure, the Notaries Society Approved Complaints Procedure, which is approved by the Faculty Office. This procedure is free to use and is designed to provide a quick resolution to any dispute.

In that case please write (but do not enclose any original documents) with full details of your complaint to:

Christopher Vaughan
Secretary of The Notaries Society
Old Church Chambers
23 Sandhill Road, St James
Northampton, NN5 5LH
Telephone: 01604 758908
Email: secretary@thenotariessociety.org.uk
Website: www.thenotariessociety.org.uk

If you have any difficulty making a complaint in writing, please do not hesitate to call the Faculty Office for assistance.

Finally, even if you have your complaint considered under the Notaries Society Approved Complaints Procedure, you may at the end of that procedure or after a period of eight weeks from the date of making the complaint to me, make your complaint direct to the Legal Ombudsman if the matter has not been resolved to your satisfaction. If you decide to make a complaint to the Legal Ombudsman, you must refer your matter to the Legal Ombudsman within six months from the conclusion of the complaint process.

The Legal Ombudsman’s contact details are:
Legal Ombudsman
PO Box 6806, Wolverhampton
WV1 9WJ 
Telephone: 0300 555 0333
Email: enquiries@legalombudsman.org.uk
Website: www.legalombudsman.org.uk

Proceeds Of Crime Act 2002 And Terrorism Act 2000
We are prohibited by this legislation from acting for or advising a client in relation to terrorist financing or the acquisition, retention, use or control of the proceeds of any crime or any attempt to conceal, disguise, convert or transfer any criminal property or to remove it from the jurisdiction, or from being involved in arrangements relating to such activities.

The proceeds of crime and criminal property are widely defined for these purposes to include any activity (including tax evasion) carried on anywhere which would be illegal if carried on in the United Kingdom.

We have a legal obligation to report to the Serious Organised Crime Agency any person, including a client, that we have any reason to suspect is involved in activity covered by this legislation. As a result we reserve the right to disclose all information to the relevant authorities that may be required by law without notice to you, and if appropriate to cease acting for you without giving any specific reason.

These obligations override our notary public’s duty of confidentiality to you. We therefore cannot and will not accept any liability for any loss or damage that you or a third party may suffer or incur from any cause, arising from any action taken, or not taken, by me in order to comply with this or any related legislation.

We may also require confirmation from you of the source of any funds, in particular any sent from another country. In such cases we may require further information and supporting documentation to verify the source and legitimacy of such funds.

Limitation Of Liability
Tarnjit Singh Grewal maintains professional indemnity insurance in the sum of £1million. Save as provided under the Unfair Contract Terms Act 1977, our liability to you for any loss, injury or damage of any nature whatever whether direct or consequential, including, without limitation, in respect of negligence or breach of my duty to you, is hereby limited to such sum in respect of any one claim or series of related claims (save in the case of fraud, where no such limit shall apply).

We do not accept any liability for consequential and indirect loss or damage, loss of profit, revenue, good will and any loss of opportunity.

Legalisation
We do not accept any liability where you have incorrectly instructed us; for example asking us to obtain legalisation for the wrong country.

We are specifically not responsible for Consulate policies and turnaround times nor are we liable for any change in their fees.

We are not liable for documents that are rejected by Consulates although we do our best to ensure they are accepted. We reserve the right to charge an additional courier fee if it is necessary to return to the Consulate with amended documents.

Where Consulates do not offer legalisation services we cannot then provide that service.

Notices
Any notice to be given to me can only be validly given in writing by personal delivery or recorded delivery post to 27 The Fairway, West Molesey, Surrey, KT8 1PB.

Any notice to be given by us to you is deemed to have been validly given to you at your last address known to us, in the following order of preference: a postal address, a fax number or an email address.

In the case of post such notices if sent by prepaid post to an address in the United Kingdom, will be deemed to have been delivered 7 days after posting, and if sent by prepaid post to an address outside the United Kingdom, within the period provided for in the Civil Procedure Rules relating to service of proceedings out of the jurisdiction. In the case of fax or email such notices will be deemed to have been delivered 24 hours after transmission or sending.

Law And Jurisdiction
The formal and material validity, performance and construction of these conditions and any agreement made, and whether any agreement is made subject to them, shall be governed by the laws of England and Wales. Any disputes shall be subject to the exclusive jurisdiction of the Courts of England and Wales.

Surrey Office

Email: notary@grewalnotary.co.uk

Phone: 020 8941 7360

Address: 27 The Fairway, West Molesey, Surrey, KT8 1PB

City Office

Email: notary@grewalnotary.co.uk

Phone: 020 8941 7360

Address: 88a Whitechapel High Street, London, E1 7QX

Rickmansworth Office

Hertfordshire Office

Serving Watford, Chorleywood, Loudwater, Moor Park,
Croxley Green, Northwood, Harefield and surrounding regions

Address: COMING SOON

Surrey Office

Email: notary@grewalnotary.co.uk

Phone: 020 8941 7360

Address: 27 The Fairway, West Molesey, Surrey, KT8 1PB

City Office

Email: notary@grewalnotary.co.uk

Phone: 020 8941 7360

Address: 88a Whitechapel High Street, London, E1 7QX